School Members

The students, staff and support staff of the School

Prime parent

A message may be of interest to all parents e.g. a newsletter, or may only be of interest to the first point of contact e.g. late bus arrival. We cater for two types of recipient, prime and non prime. When sending a message you can choose to send it to only the prime parents or to all parents. When parents register for themselves through the web site they choose whether to be prime or not. Family contacts imported directly from SIMS will all be designated prime as they are the priority 1 contact in SIMS.

Non prime parent

A parent who has registered through the web site and chosen not to be prime, or a parent added by the school and entered as not prime. For these people to receive messages the prime parents only box on the message recipient screen must be unticked.

Link, Linked people

We use the term ‘link’ to denote someone who has their contact details in the Schoolcomms database to receive messages either for themselves or relating to their child. Links can be created in three ways; web registration by the member or parent, contact details added by the school using the Linked people screen, and contact details of members and Priority 1 contacts in SIMS imported directly.

Registered

A person who is linked to the school in Schoolcomms.

Web registered

A person who has registered, or linked, for themselves through the web site using the security details.

Contacts Import

The import of the contact details for school members who are not already linked and of Priority 1 contacts of students who do not already have a prime parent linked.

Contact details

The email address and mobile number to be used for messaging.

Member Import

The import of the school member names, roles and registration groups, and for SIMS users all the group compositions from SIMS.

Priority 1

As designated in a SIMS database

Template

A master version of a message which may contain wild cards. When the messages are dispatched, the wild cards will be replaced with the individuals’ own details.

Wild card

A notation which will be personalised when sent. For example, $Forename$ would be replaced by the student’s own forename in each message.

Security Letter

The introductory letter produced by Schoolcomms to invite parents to register through the web site. Each letter contains the unique security number and password for that student and their family.